The Cat Pedigree System

Version 2

 

 

 

 

 

An East Coast Software Product

 

 

 

 

 

 

 

 

Software License and Warranty

 

The software, which accompanies this license, is the property of East Coast Software and is protected by copyright law.

 

You may:

(1) use one copy of the software on a single computer;

(2) make one copy of the software for archival purposes or copy the software  onto the hard disk of your computer and retain the original for archival purposes;

(3) transfer the software on a permanent basis to another person, provided that you retain no copies of the software and the transferee agrees to the terms of this license.

 

You may not:

(1) copy the documentation which accompanies the software;

(2) sublicense, rent or lease any portion of the software;

(3) reverse engineer, decompile, disassemble , modify, or make any attempt to discover the source code of the software.

 

Limited Warranty:

East Coast Software warrants that the media on which the software is distributed will be free from defects for a period of thirty days from the date of delivery of the software to you. Your sole remedy in the event of a breech of this warranty will be that East Coast Software will, at its option, replace any defective media returned to East Coast Software within the warranty period or refund the money you paid for the software. East Coast Software does not warrant that the software will meet your requirements or that operation of the software will be uninterrupted or that the software will be error-free.

 

Disclaimer of damages:

East Coast Software will not be liable for any consequential losses, including lost profits or lost data arising out of the use or inability to use the software. In no case will East Coast Software’s liability exceed the purchase price of the software.

 

 

Table of Contents

Getting Started.. 3

Importing old data.. 4

Uninstalling.. 6

Cat details – Page 1. 6

Add a cat.. 7

Editing details of a cat.. 9

Delete a cat.. 10

Page 2. Notes.. 10

Page 3.  Pedigree. 10

Your details on the pedigree. 11

Getting your own logo and name/title on the pedigree  12

Choose what to print on the pedigree. 14

Preview. 15

E-mailing pedigrees. 16

Page 4.  Photo.. 17

Page 5. Shows.. 19

Page 6. Mating.. 20

Breeds.. 21

Colours.. 23

Cats in system... 24

Summary.. 24

Progeny.. 25

Shows.. 26

Options.. 28

File menu.. 29

Backup Data.. 29

Restore Data.. 30

Reindex Data.. 31

Tools.. 31

Reminder.. 31

Permanent diary.. 32

Known problems.. 33

 


Getting Started

The Cat Pedigree System (CPS) from East Coast Software allows you to store information and photographs or scanned images of your cats and to print one of four different types of pedigree – two each of 4- and 5-generation pedigrees one with photos of the cats parents, the other without the photos. The number of cats it will hold is unlimited – limited only by the size of your hard disk.

When you first start CPS you will be presented with a selection window where you will be required to select at least one breed from the list displayed. The list presented is compiled from the GCCF breeds guide. After this you will have a window with a menu bar along the top. This menu bar contains File, Cat, Maintenance, Tools and Help menu headings. When you click on any of these headings, further, drop-down menus will appear.

Tip:  Always start with the oldest generation you have details for and work towards the kittens. This way all parents will be entered by choosing them from the drop-down lists of sires and dams. You only ever need enter a cats name once. This will ensure that you do not enter a cat as two different cats – the same cat with two different spellings. You know it is the same cat but the computer will treat them as two different cats.

Click on Maintenance, Your details and fill in the form there. If you do not want some parts of these details to appear on your pedigrees, you can leave out your name and address, your phone number and/or your email address by going to Tools, What to print on pedigree. It is, therefore, better to fill in these details then choose later what bits to print on the pedigree.

You can replace the East Coast Software logo that appears in the top right hand corner of the pedigree with one of your own if you have one.

You can also insert a title/name image across the top of the pedigree if you have one.

 

Importing old data

If you have data from a previous version of the Cat Pedigree System, you can convert it to the new system.

NOTE: You must do this BEFORE you add any cats to the new system.

Choose File, Restore data FROM storage with your old data available.  Choose the relevant source for the data from the restore form and click OK.  Do not interrupt the process.  If you have many cats stored, the process may take a while.  You will be told when the process is complete. 

This new version stores the championship title(s) of cats in a separate entry field to the name and amalgamates the two to print on the pedigree.  This means that names can be maintained in alphabetic order and yet still have the titles of any champions.  Previous versions stored the titles inside the name field.  When you have imported data from a previous version, you will need to edit each champion cat to remove any champion title from its name and put it in its champion title field.  For example, a cat previously called “Sh Ch Toberdoney of Calderside” should be edited to be “Toberdoney of Calderside” and its champion title entered as “Sh Ch”.  This will make no obvious difference to the printed pedigree but will make finding any cat in the seeker much quicker – you will not have to wade through all the Sh Chs to find the one you want, it will be where it should be alphabetically.

You need to check through all your cats to see that the conversion process has worked correctly.  This is easy to do since all of the cat data is on the one form.  Choose Cat | Details, click on the top cat in the list at the left hand side of the form and press the down arrow on your keyboard to move down the list, checking the details for each cat in turn.  If you come across one whose details you want to change, just click the Edit button and change the details.

 

NOTE: If your computer fails to complete the conversion process, you will have to uninstall the Cat Pedigree System, install it again and start the conversion process afresh.

 

Uninstalling

This software can be removed from your computer using the standard windows ‘Add/Remove Software’ feature.  To do this click ‘Start’, ‘Settings’ and ‘Control Panel.’  Double-click on the icon for ‘Add/Remove Programs’ and find the Cat Pedigree System (CPS) in the list.  Click on this to highlight it and then click the ‘Add/Remove’ pushbutton.  This will safely remove the application from your hard disk.

Cat details – Page 1

When you choose Cat then Details, you get a five-page form where all details about your cats can be entered, altered or deleted. 

On the first page you can enter your cats by clicking the Add button.  All of the details fields are unavailable until the Add or Edit button is clicked.

Add a cat

Adding a cat is from the Add button on the cat details form.

Tip: Always start from the oldest cats in the pedigree – those highest up the generations and work towards the kittens.  This way, cat names are only ever entered once, they are chosen as sires or dams from drop-down lists ever after that.

Do not try to enter sires and dams of a cat by typing their names in the drop-downs. That does not work.  Enter them as individual cats then choose them as sires and dams from the drop-down lists.  That is the reason for the tip above.

First, if you deal with more than one breed, make sure the correct breed is chosen from the drop-down list of breeds in the top right corner of the form.

When you choose to add a cat, the cat’s details entry areas will be emptied and freed so that new details can be added. Give it its full name and, if it is a champion, click on the champion check box. Champions are shown in red. You can click on the check box again to remove its champion status. When a cat is assigned as a champion, another field, champion title, will be revealed.  This is for entries such as “Ch”, “Sh Ch” or “Eng, NZ Ch” etc.  Do NOT put these designations in front of the name of the cat.  The system will do that for you and still maintain the alphabetic order of the cats’ names.  This is a great advantage if there are many “Sh Ch” cats in your system.  Think about it; to find “Sh Ch Tobermoray”, you would have to enter “Sh Ch T” before you got to the first cat with a name starting with “T”.

Pick its parents from the drop-down lists of sires and dams.  You cannot enter sires and dams by typing in the drop-down list.  Enter them as cats in their own right and they will connect provided you type the name correctly.  This is why it is MUCH better to start with the oldest cats and work towards the kittens, picking sire and dam names from the drop-down lists. If you are breeding variants and the sire/dam is entered as a different breed to the cat you are entering you will need to select the correct breed for the sire/dam before their name will appear in the drop down list. When you select the breeds you are working with you should select all of the breeds that you wish to include in your pedigrees. The selected list can be altered using the ‘Maintenance’ / ‘Manage Breed List’ / ‘Select Breed’ menu option.

The sex of each cat is selected from a drop down list. The default text used in this list is ‘Male’ and ‘Female’. These descriptions can be changed using the ‘Maintenance’ / ‘Options’ menu selection.

Date fields can be filled in 3 different ways. When you tab into the field you can just type in the date. If you click on the up or down arrow next to the date, it will default to today’s date and you can spin it up or down by clicking on the arrows. If you click with your right mouse button on the date field, a perpetual calendar will appear. You can choose the year and month by clicking the arrow buttons and when you are at the month you require, click on the date required and it will be written into the date field.

When you have entered all the data you want, click the Save button. If you click the Cancel button, any data you have entered on the form will be discarded.

There is no limit to the number of cats you can enter – except for the amount of hard disk storage space you have.

 

Editing details of a cat

As with Add, when you click the Edit button on the cat details form, the entry areas will become free and you can alter any details. Why may you need to edit the details of a cat? Perhaps you spelled its name wrongly, you maybe entered the cat before you had all of its data available. The form used to edit the details is the same one as for adding a cat and is used in the same way.

Editing a cat’s name or its details will not “disconnect” it from the family tree.

Delete a cat

Clicking this button on the cat details form will allow you to delete any cat provided it is not entered as a parent to any other cat. It does not make sense to delete a cat that is a parent. Editing is the alternative to use in that case. If you are adamant that you want a parent cat deleted, this can be done if you first edit any of its offspring to remove it as a parent.

Page 2. Notes

The large area on page 2 of the form is where free-form notes about any aspect of the cat can be entered – what its feeding regime is; when inoculations were given; when and with whom it has been bred etc. There is no limit to these notes. Do not press return (enter) to get a new line, the text will wrap automatically, unless you want to start a new paragraph or insert some white space between items.

Page 3.  Pedigree

The pedigree of the chosen cat is displayed on the third page of the cat details form.  There is only room to display three generations on the screen.  You can wander up the generations of the pedigree by clicking on any displayed ancestor.  The clicked on ancestor will become “the cat” and the display will move up three generations from it.

You can choose to print from four different kinds of pedigree.  If you put your mouse pointer on the four different radio buttons on the left hand side of the pedigree screen, you can read, on the status message at the bottom of the screen, which pedigree each of the radio buttons will give you.  The letters give an inkling of the types of pedigree.  G4 means 4-generation whilst G5 means 5-generation.  The P after two of the pedigree types means that photos of the cat’s parents will appear on the pedigree.  This does, of course, only happen if you have stored photos for the parents of the cat.

Your details on the pedigree

When you choose Your Details, you will get a form to enter your name, address, telephone number and email address. Enter your name as you want it to appear on the pedigree form against the “Bred by” heading. It will be entered automatically as you add each new cat.  You can alter it if the breeder was not you.

You can alter these values at any time and they will be remembered until you alter them again.

The details you enter here will, by default, be printed around the periphery of the pedigree. You can choose to not print your name and address, your telephone number or your email address by choosing Maintenance, What to print on the pedigree and clicking the relevant check boxes.

Getting your own logo and name/title on the pedigree

There are two areas where you can further personalize your pedigrees.  In the top right hand corner of your pedigree the logo of East Coast Software will appear by default.  If you have a logo of your own, you can replace the default one with it.  Choose Maintenance, Your own logo, Get your own logo, from the main menu.  You can use a photo if you wish.

Note: It will be constrained to 1.25” by 1.25” or the maximum of its width or height will be limited to 1.25”.  This means that if you have a tall, narrow photo or a short, wide photo, the longest dimension will be limited to 1.25” and the other reduced to maintain the aspect ratio.

Getting the logo is exactly the same as getting your cats’ photos.  You have to know where it is stored on your hard disk and it must be in one of the following formats: JPG, BMP, GIF or WMF. 

You can insert a name or title above the wording, “Certificate of pedigree for…” but, once again, it will be constrained to approximately 5” by 0.4”.  Bear this in mind if you choose to design one for yourself.

If either your logo or your name/title do not suit you, you can delete them via the maintenance menu.  The logo will revert to the one for East Coast Software.  The name/title will merely disappear. See the preview below for logo and title.

Choose what to print on the pedigree

To decide what you want to print around the periphery of the pedigree, choose Maintenance, What to print on pedigree.  You will have a form with several check boxes that are all, by default, ticked.  You can un-tick whichever ones you do not want to appear on the pedigree.  Your choice will be remembered and will be in force until you go back to this form and change your choices.

The choices presented are self-explanatory except, perhaps for one.  The one labelled, “Signed declaration” is the sentence at the bottom left of the pedigree stating that what is printed represents the truth with a space for a signature.

Preview.

When you choose the type of pedigree by clicking the required radio button and then click the print button, you will get a print form. 

This form has a couple of check boxes on it.  One is to switch on or off the print preview facility.  The other is to print to a file.  If the preview check box is checked, yet another form will open when you click the OK button on the print form.  This is the preview form.  It will show you what your print will look like. 

As you move your mouse pointer over the preview, the pointer will change to a magnifying glass.  In this format, successive mouse clicks will zoom out and in on the preview.  Along the top of the preview form there are some tool buttons.  You only need to know about the printer icon and the door icon.  Clicking the door icon will exit the preview without printing.  Clicking the printer icon will exit the preview to your normal printer control form.  The other buttons are to generate preview files but these are no good to anyone, as they need the system to be able to view them.

E-mailing pedigrees

You can send a pedigree by email to a prospective buyer of your birds. To do this, choose the Send as an Attachment icon on the toolbar. This will generate a PVW file. The prospective buyer must either have the Cage Bird System or must go to the East Coast Software website at www.EastCoastSoftware.co.uk and download the free preview file viewer utility in order to view the PVW file. The PVW file cannot be viewed by any other means.

Page 4.  Photo

The fourth page of the cat details form shows any images you have imported for the cat or allows you to import a photo or scanned image of the cat.

The image will appear in the central square on the form.  To import an image, click the Get Photo button. 

This opens another form that shows you what photos/images exist in the folder where you have installed the Cat Pedigree System.  If you have photos on your hard disk in another folder, the browse button allows you to navigate your hard disk(s) to find them.  You have to know where you have stored them.  Only photos with extensions of BMP, JPG, GIF and WMF can be stored.  If your photos are not in one of these formats, you must use a graphics editor to convert them to one of these formats.  Probably the best, cheapest in terms of hard disk space used, formats is JPG.

The file names of the photos in the folder you have navigated to will appear in the box at the bottom left of this form.  Click on any one to see which it is in the viewer at the top of the form.  When you have the photo you want, click the OK button and it will be copied into the cat’s details.  You can change the photo for another one at any time.  If you cannot find the photo, click the Cancel button and no image will be stored.

Storing photographs of your cats has serious consequences for the system backup routine.  Backup is normally to floppy disks but it will not take many photographs to make the file where they are stored too big to go on a floppy.  At that point, the photograph file will not be backed up if your backup is to a normal 1.44MB floppy.  You must consider whether you want to install a higher density medium such as a Zip , Jaz or magneto-optical drive to store your backups on.  The system will NOT backup to a CD-R but may to a CD-RW.

Page 5. Shows

The fifth page of the cat details form displays details of any shows that this cat has been entered into.

Page 6. Mating

The fifth page of the cat details form shows a list of mating records for any selected male cat. If you select a female cat this page will not appear.

Click the ‘Delete’ button to remove the record of a mating. Click the ‘Mating Cert.’ Button to generate a mating certificate and automatically add a record of the details to the displayed list. To display the full details for any mating select the mating in the displayed list and click the ‘right’ mouse button on the selected mating.

When the ‘Mating Cert.’ Button is selected the form below is displayed. Into which the details of the female are entered together with details of fees and any arrangements.

On clicking the ‘Print’ button a mating certificate is generated which includes the pedigree history of the selected male cat.

Breeds

Choose ‘Maintenance’, ‘Manage Breed List’, ‘Modify’ then ‘Breed’ and you will get a form where you can Add, Edit and Delete breeds.  The initial entries provided are taken from GCCF breed lists.

The breeds selected from this form are those that will populate the drop-down list of breeds on the cat details form.  When you start CPS for the first time, you must select at least one breed before you can enter any cats.

If you try to delete a breed into which you have already entered some cats, you will not be allowed to.  It will be OK to delete a breed immediately after adding it.  You may Edit the breed name without losing access to cats already entered – you may have misspelled it. Deleting a breed will also delete all the colours associated with the breed. As there are many colours associated with breeds in the GCCF lists this is not recommended as entering them again could be very time consuming.

Only enter breed names for those cats that you want to add details and print pedigrees for. The number of breeds is unlimited – limited only by storage space on your hard disk.

If you deal with more than one breed of cat, the system will always start up with the breed that you were working with last time you shut down.  If you want to work on a different breed, select Cats, Details and change the breed in the drop-down list.  The breed currently selected is displayed in the title bar of the main start up window.

Colours

Choose ‘Maintenance’, ‘Manage Breed List’, ‘Modify’ then ‘Colour’’ and you will get a form where you can Add, Edit and Delete breed colours.  The initial entries provided are taken from GCCF breed lists. Select the breed you want to enter/modify colours for and then use the ‘Add’, ‘Edit’ and delete buttons provided. If you enter a new breed you must enter the colours and codes associated with it before you can select them from the drop down lists on the cat details page.

Cats in system

This will show you the numbers of cats you have entered into the system, separated into the breeds you have entered. 

It is merely for display and you cannot alter any of the displayed information.

Summary

The summary form allows you to select cats that meet selection criteria set by selecting the radio buttons and drop down list selections provided. The full details of any cat in the list can then be displayed by double clicking on that cat.

Progeny

This form will show you all of the progeny of any cat. 

Choose the cat by clicking on it in the top table.  The table below will show the names and sex of the first-generation offspring of the chosen cat.

You can wander down the generations by right clicking on any of a cat’s progeny in the bottom table.  This will put the clicked-on cat into the top list and show its progeny in the table below. To display the full details of any cat listed simply double click on that cat.

Shows

Details of shows attended can be entered here together with the names of cats entered in these shows. These details include any honours these dogs obtained e.g Sh Ch and the name of the judge. The entry of honours is also used to update the championship status information displayed on the pedigree.

The show classes used when entering cats into a show are entered from the Maintenance / Show Classes menu selection. These have to be entered before any show cats can be added into the list.

Options

This feature allows you to change some standard descriptions that are used throughout the software. These are for the descriptions given to male and female gender and the collective name used for your establishment. The latter is set to ‘cattery’. To use this feature select ‘Maintenance’ and then ‘Options’ from the system menu.


File menu

Backup Data

This facility will allow you to backup to any disk except a CD-ROM.

It will even allow you to backup to the disk where the Cat Pedigree System lives but this would be the height of folly. If you lose the hard disk where CPS is, you also lose all your data as well! The system cannot tell if a D: drive is a separate physical drive from C: or if it is just a logical partition. It is NOT good practice to backup to another partition on the same physical disk as your CPS but it is good and speedy to do so to a separate hard disk.

This backup system will allow you to backup to Jaz and Zip drives as well as normal floppies or the newer very high density floppies. If you want to be sure of secure data, you must consider using Zip, Jazz, magneto-optical, “USBee” or another hard disk as storage devices rather than floppies as a backup medium. Backup is discussed in some detail on our web site at www.EastCoastSoftware.co.uk on the FAQ page. Read the answer to Q12.

The best time to take a backup is after an inputting session.

Please do take a backup after changing data - say each week. Computer hard disks are robust but do occasionally fail. If you have spent several hours entering data, a 25p floppy disk and the few minutes it takes to do a backup is a very low cost insurance against having to enter all that data again.

Anyone who does not backup the data at intervals is taking a very foolish risk.

                   Backup your data every week

Restore Data

This is the reverse of backup. The hard disk was lost, the data could not be recovered but you had a backup. After the hard disk is repaired or replaced and CPS re-installed on it, it is very easy to put the data back on the system - provided a backup has been done before the disk crash.

If you haven’t done a backup, after the disk repair you can easily re-install CPS but without the backup, you face a long period of typing before you are back to where you were before the disk crash.

Reindex Data

Choose this when things seem to go wrong - data is in the wrong order, data you know to be there does not appear or error messages about indexes or tags appear.  It should not really be necessary but it will make sure that the indexes are in good order.

Tools

Reminder

This is a temporary reminder into which you enter notes of things you want an automatic reminder for.

On the form there is a spin box at the top that you set for the number of days ahead you want reminding. For example, you may want to remind yourself when subscriptions are due or when vaccinations expire. If you click on the Add button, some entry areas will appear. The first is a date spin box which, like those you have already met, can be spun to the date you require or you can right click on it for a calendar to appear and when you double click on any date, it will be placed into the date field. Next, tab to the short note field where you put in words that will remind you what you want to remember. If you want longer notes, enter them in the box at the bottom left of the form. You don’t have to enter longer notes if they are not required. When you click the Save button, the reminder will be entered into the central table. You cannot change things in this central table. Click on Edit to do that.

Any entries you have made which fall inside the number of days you set on the top spin box from the date for the reminder will be displayed as you start up the CPS. For example, if you set the days ahead to 14, when the current date gets to 14 days before the remind date, each time you start CPS, that reminder will be displayed. As the remind date is passed, these entries are automatically deleted. You can re-set the days ahead at any time.

A good use for this is to enter your wife’s/husband’s birthday. After all, you spend so much time with the cats that a few brownie points gained by remembering their birthday will be valuable.

Permanent diary

The permanent diary is very similar to the reminder except that entries are not automatically deleted. You decide when and if you want individual entries deleted. It is permanent and you can view its contents whenever you want.

Known problems

1. When installing, one or two users have received the error message, "Invalid driver name or insufficient system resources" followed by a file name. This is caused when you have a fax allocated as your printer driver or when your printer driver has a fault or you do not have a printer installed.

Workaround: install a printer driver for a printer that uses paper - use the generic drivers supplied with Windows if you do not have one for your printer.

2. If, when opening up the system, you see the error message “Database Engine Initialization Error”, “Cannot Initialize with Different Configuration File”. You are currently running another application, which uses a Borland Database Engine (BDE), and you must close this application before opening the Cat Pedigree software.